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Personal Health Information

The following information is a brief outline of how the practice may use or share your personal data.  More detailed information can be read in our Privacy Notice.

All Practice and NHS staff have a legal duty to keep information about you confidential and follow a staff Code of Practice.

To give you the care you need we keep information about your visits to the surgery.  We keep information about your health, lifestyle, illnesses, tests, prescriptions and other treatments you may have.  Information containing data that can identify you, such as your name, address, postcode and date of birth, is called your personal health information and is stored on computer or paper; sometimes both.

At times we share relevant personal health information about you with other organisations involved in your healthcare.  For example, when your GP refers you to a Specialist at the hospital we send relevant details in the referral letter and receive information back from them about you.  We sometimes share information with other organisations within the NHS in order that you can be invited for health screening.

Relevant personal health information can also be used for administrative tasks such as Practice Audit.

In order that we can be paid for the services we provide, we share your information with relevant NHS organisations in Scotland who can then help to determine that public money is being appropriately spent.  We are obliged to allow these checks to be done and we need to share this information to be able to provide you with healthcare services.  However, where possible this data is anonymous.

Sometimes we might use information about you, and other patients, to check that we meet required standards or to help improve our services.  Whenever we do this we will make sure that, as far as possible, we do not share any information that could identify you.

Where you need a service that we provide jointly with the local authority, no information will be given to them unless you have granted them your permission.  On occasion we are required by law to pass on information to other organisations e.g. reporting some deaths and certain diseases.

The law sets out how we can use your personal health information.  Under the General Data Protection Regulations you are entitled to access your clinical records or any other personal information we hold about you. Applications to access your information should be made in writing to the Practice Manager or by using this Subject Access Request Form.